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How to Choose your Xerox Copier, Printer or MFD buyers guide

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Our step by step guide to choosing the right multifunction copier printer

There is an extensive range of multifunction copiers and printers available on the market, choosing the one that’s right for your business can be difficult. If you follow our guide you’ll be able to pinpoint and choose the right printer or multi-function device for your business.

Machines come in all shapes and sizes and Multi-function devices print, copy and scan as standard.

 The larger A3 Multifunction devices can be fitted with an array of accessories that make work life more productive and automated. Immediately below is a guide intended for standard office users. Print professionals, graphic designers and Print resellers should check out our Professional Print Guide.

3 simple steps to choosing the right Multi-function copier printer scanner

If you don’t require any accessories or additional functionality go straight to our product pages.


Multi-Function Copier Printer - Monthly volume guidelines

A4 only models are generally suitable to lower volumes of up to 2,000 pages per month.

Assuming you are producing over 2,000 pages per month the following volume ranges for A3 machines are a good rule of thumb. We have placed alongside each category a recommended Xerox model. The last two digits of each Xerox model denote the A4 print speed. The A4 print speed is a good way to compare machines across different manufacturers ranges.


Copier Printer Multi-function Accessory guide

Document Feeders

Most A3 multifunction Devices come with a Document feeder as standard. A Document Feeder is the device on top of the machine that you feed your originals in to that need copying. They are also referred to as ADF, RADF, DADF. Some of the latest machines have a document feeder that can scan both sides of a double sided image in a single pass; these are known as Single Pass Document Feeders or SPDF.

For most users a standard document feeder is usually sufficient, if you copy lots of double sided documents you should consider a Single pass Document Feeder.

Document feeders hold from 50 sheets of paper upwards. You need to make sure that the machine you choose has a feeder capable of handling the quantity of documents in your bundle.

Paper Supply

One ream of paper is 500 sheets, most paper cassette drawers hold at least 500 sheets. A3 machines come with varying sizes of paper capacity but usually have two 500 sheet cassettes as standard. You can add as many as seven or eight paper drawers to a single machine.

Some machines are capable of being fitted with side paper decks. These are additional paper supply units that attach to the side of the machine and increase the overall paper capacity for high volume users.

You should consider the different types and sizes of paper that you use on a regular basis. If you only use plain A4 and one other type of paper regularly then two drawers would be sufficient.

If however you regularly use multiple paper types and sizes then choose the amount of additional paper drawers and side paper decks matched to your needs.

Bypass trays are special paper trays located at the side of the machine that are designed to be directly in line with the paper path. These trays are designed to be used for non standard sizes and weights of paper and different media types. You should check with the manufacturer of your machine what the recommended media types and paper weight limitations are.

Finishers, Staplers, Booklet Makers and Hole Punches, Collators

Finishers are the devices attached to the output end of your multifunction device. They perform a variety of functions, the more expensive they are the more they do.

OCT - Offset Catch Tray: This is s simple tray that moves from side to side as each completed set of documents exits the machine. You will end up with a neat pile of sets of documents with each set slightly offset prom the previous set - hence the term Offset Catch Tray. No stapling is performed.

Internal Finisher: There are internal and external finishers. Internal finishers can usually be found on smaller lower volume machines. An internal finisher will sit inside the machine and has a lower stapling capacity, typically around 30 sheets. Internal finishers are ideal for low volume stapling. External Finishers have a higher stapling capacity of 30 - 100 sheets and can sometimes staple in multiple positions. External finishers can also be fitted with booklet makers and hole punches.

Booklet Maker: A booklet will fold your sheet of paper and place two staples in the centre, also known as a saddle stitch. The number of sheets a booklet makers can staple varies, but 16 sheets is a typical average office machine capability. Some machines can also be fitted with a square edge trimmer which makes a very neat and professional looking finish. See the Xerox C60 / C70

Hole Punch: Most A3 machines can be fitted with a 2 or 4 hole punch. This will punch your output pages automatically and is ideal for users who make lots of copies for filing in lever arch folders.

For more advice speak with one of our professional consultants. Call us on 0800 011 2858

MFD Model Range

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Build Your Own Xerox

On Line interactive tool

Use this tool to explore the various configurations available within the Xerox Connectkey Range.

Understand the detailed specifications, and customise a configuration that is based on your specific needs and applications.

 This tool is to be used to build and propose the most effective configuration that is guaranteed to work when installed.

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A Xerox A3 Multifunction Machine with External Finisher & Document Feeder

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A High Volume Finisher with Booklet Maker